Administration & Logistics Officer at Mott MacDonald

Jamii Opportunities · 2022-07-18T07:40:56+00:00

Job Description Office Management Carry out routine tasks to ensure that the Shule Bora office is a safe working environment Complete weekly stock reports on office supplies Carry out general office duties as requested by the Operations Manager Procurement Provide support to the procurement activities. Liaise with finance team on payments to vendors/suppliers Monitor and keep accurate records of the Programme Asset & inventory Registers. Support the delivery arrangements of all goods including printed materials. Establish a good working relationship with suppliers, including the establishment of maintenance agreements for items such as generators, ICT equipment etc. Events and Logistics Supporting the Technical Team in the organisation of events, meetings and workshops. Liaising with hotels and accommodation providers Support the Operations Manager and Assistant Project Manager in the effective mobilisation of international staff and sub-consultants coming from overseas, including Communications with UK team members for support with visa applications, flight bookings, and security briefings. Management and timely communication of local arrangements such as airport transfers and hotel bookings. Supporting the development and regular update of welcome packs and induction information. Administration Supporting sub-consultants with their administration and other arrangements Managing the mobile communications (office phones, phone credit, internet, etc) Manage meeting room bookings, and ensure the room is set up as per need. Maintain operations records in accordance with Mott MacDonald processes and procedures Supporting in the ethics, transparency and accountability principles of the Programme and of Cambridge Education (Mott MacDonald); Be proactive and responsive to performing any other duties and responsibilities as assigned by the Operations Manager or Senior Management Team. Candidate Specification Skills Proven experience in an administrative or operations role Experience in finance e.g., supporting payments, handling petty cash etc. highly desirable Experience handling logistical challenges in Tanzania and in negotiating to ensure efficient use of resources Experience of organising events – managing bookings, invitations, advertising, printing, and on-the-day requirements Ability to prioritise and work under pressure. Ability to work in a collaborative team setting. Proficient in using MS packages, particularly Word, Excel and PowerPoint Strong organisational skills, reliability, and adherence to ethical standards Excellent verbal and written communication skills Fluency in written and spoken English, Kiswahili preferred. Experience Experience of public sector (Governmental) processes e.g., for invitations to an event, or for requests to high-level officials Experience of working on donor-funded programmes in multi-national teams Knowledge Basic knowledge of the Education Sector in Tanzania Ability to draft letters in English and Swahili Ability to draft processes and procedures in English and Swahili Qualification Bachelor`s degree in Administration studies, Logistics or related field Job Profile The UK aid funded Shule Bora programme aims to improve the quality of pre-primary and primary schools in Tanzania. There are four main outcomes: improving learning outcomes for all children, improving transition rates to secondary schools for girls, ensuring children are safe in and around schools, and helping children with disabilities access quality education. The programme will: Work with Ministry of Education, Science and Technology (MOEST) and the President’s Office Regional Administration and Local Government (PO-RALG) to test, adapt and implement at scale quality, gender-transformative, disability-inclusive and safe to learn education approaches in 9 regions, generating learning and evidence on how to achieve these outcomes affordably and at scale. Support GoT with the timely and effective implementation of the PforR mechanism through technical assistance and capacity building, with a strong focus on data verification, financial management and risk management. Support lesson learning processes from PforR so that these can be embedded into government processes and shared with development partners and other key stakeholders. Ensure that lessons and best practice from (1) are used to inform PfR mechanism. Manage and coordinate programme activities, with a strong focus on (i) ensuring a high quality programme, financial and risk management oversight, (ii) working with an independent Learning and Evidence (L&E) provider on establishing regular, rigorous and community-driven monitoring and evaluation activities, and (iii) developing and implementing a strategy for effective communication of Shule Bora objectives, results, and lessons learned to a range of target audiences. Other Information Equality, diversity and inclusion We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute. Agile working At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust. More about Mott MacDonald We’re a global engineering, management and development consultancy. Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities. A fundamental part of this is respecting each person’s differences and striving to meet their needs. Our values: progress, respect, integrity, drive, excellence CLICK HERE TO APPLY

Thread starter Jamii Opportunities
Start date Jul 18, 2022
Tags

logistics

Jamii Opportunities

JamiiForums uses cookies to help personalise content, tailor your experience and to keep you logged in if you register.
By continuing to use this site, you are consenting to our use of cookies.

Accept Learn more…

Back

Top Bottom

Forums

New posts

Administration & Logistics Officer at Mott MacDonald

Jamii Opportunities

JF-Expert Member

Our Community

Regional Communities