Administrative Assistant at Aga Khan University September, 2023

[Jamii Opportunities]

Position: Administrative Assistant

Responsibilities

• Provide logistic support for educational activities as assigned including facilitation of guest lecturers and outsourced faculty.
• Ensure the arrangement of classrooms and teaching spaces to create a conducive environment for academic activities.
• Actively provide support to all activities related to teaching and learning as directed.
• Collaborate with faculty and coordinators to support the successful execution of educational activities and events as needed.
• Coordinate special arrangements, such as providing materials or facilities, as needed for specific educational activities.
• Handle petty cash for daily operational expenses related to the institution and related retirements.
• Manage payments and reimbursements promptly, including those for faculty, guest lecturers, and support staff.
• Provide general administrative support to the procurement office, including the release of payments and processing utility bills.
• Manage transportation facilities for faculty, staff, visitors, and students, especially for clinical and community fieldwork.
• Coordinate daily transportation schedules based on requests and official requirements.
• Provide logistical support for Faculty and students when required.
• Ensure proper maintenance and readiness of all institutional vehicles.
• Assist in providing travel and accommodation services for AKU operations when required.

Skills, Qualifications and Experience

• A bachelor’s degree in business administration or equivalent
• 3 to 5 years’ experience in administrative functions, in a reputable organization
• Ability to maintain strict confidentiality.
• Excellent Interpersonal skills
• Possess IT skills in MS Office, database, Excel, Power Point and use of Internet, Email
• Good oral and written communication skills
• Excellent time management skills
• Ability to work under pressure.
• Problem solving and decision-making ability.

How to Apply

If you meet the requirements of this position, please send your application package which should include an application letter, an updated CV to hr.recruitment@aku.edu not later than 1st October 2023. Only short-listed candidates will be contacted.

 

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