Jamii Opportunities
JF-Expert Member
- Feb 10, 2014
- 4,876
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POSITION: Grants and Finance Coordinator
REPORTS TO: Award and Sub-award Manager
LOCATION: Iringa
JOB SUMMARY
The role of Grant and Finance Coordinator will be responsible for the day-to-day management of the assigned projects at Iringa Sub office in line with CARE International policies and guidelines as well as donor policies and guidelines. The critical role of the position is to ensure compliance with CARE Financial and Donor regulations on grants and budgetary requirements, ensuring accuracy and timely submission of financial reports and bills to donors. The Capacity building officer will ensure partner organization management capacity is enhanced, adequate management of sub grants and partner’s financial agreements.
The Grant and Finance Coordinator will timely provide periodic analytical financial reports to Budget Holder on grants and partner expenditures, inform and advise the management on the financial performance of the grant.
RESPONSIBILITIES AND TASKS
Support the Accounts Coordinator on month end closure process, prepare of accruals and payroll journals.
Only a letter of application and updated CV including names of at least 3 reputable referees from previous jobs (preferable line Managers) with reliable contacts should be sent by email to Human Resources Department TZAHumanResourcesDepartment@care.org by CoB, 25th June 2024 at 1700hrs. The applicants should clearly state the Job title applied for in the subject line of the email. Only shortlisted applicants will be contacted.
CARE is an equal opportunity employer promoting gender, equity and diversity. Female and people with disability candidates are strongly encouraged to apply. Our selection process reflects our commitment to the protection of children and vulnerable adults from abuse.
REPORTS TO: Award and Sub-award Manager
LOCATION: Iringa
JOB SUMMARY
The role of Grant and Finance Coordinator will be responsible for the day-to-day management of the assigned projects at Iringa Sub office in line with CARE International policies and guidelines as well as donor policies and guidelines. The critical role of the position is to ensure compliance with CARE Financial and Donor regulations on grants and budgetary requirements, ensuring accuracy and timely submission of financial reports and bills to donors. The Capacity building officer will ensure partner organization management capacity is enhanced, adequate management of sub grants and partner’s financial agreements.
The Grant and Finance Coordinator will timely provide periodic analytical financial reports to Budget Holder on grants and partner expenditures, inform and advise the management on the financial performance of the grant.
RESPONSIBILITIES AND TASKS
- Ensure compliance with Donor’s requirements as stipulated in agreements and contracts and CARE international policies.
- Ensuring that CARE Staff and Partners fully understand and follow best practice in managing grants.
- Ensuring that Donor specific requirements the project are fully understood and the implications for how grants and sub grants are managed are known by CARE staff and partner’s staff.
- Monitoring compliance with best practice (including carrying out monitoring visits to partners and monitoring reporting information) and taking assertive corrective action as required, reporting any difficulties to the appropriate accountable manager.
- Keeping up to date with changes and new developments in relevant CARE International policies and procedures on Grants and Contract Management and proactively ensure relevant staff and partners are made aware and familiarized with changes and new developments.
- Compile and review required documents for Donor approved budget revisions each time there is an amendment to the award budget and submit to SSC, ensure alignment with the project, and approve for submission.
- Maintain of Grants and Contract Information Management
- Enforce the filing system and data base as per CARE Tanzania procedures manual, ensure documents are maintained in line.
- Conduct (continuing refresher) training to CARE and partner staff to ensure all award terms and conditions are understood and implemented properly.
- Support in implementation of Capacity building plan for improvement of partners’ performance in financial management and compliance on DONOR and CARE policies.
- Ensure compliance is achieved in selection, engagement, monitoring and close out of sub agreements and will be responsible for.
- Liaising with CARE Program Coordinators and project Managers to understand projects implementation plans and potential partnering requirements.
- Ensuring that assessments of organizational capacity and due diligence have been carried out for all DMDP project partners, reviewed and approved by the DMC.
- Develop and implement organizational capacity building plan of the selected partners during the life of the Partner Agreement.
- Maintain a sub grants tracker for funds disbursed and liquidations received. An aging analysis of the remaining funds should be prepared monthly.
- Prepare Partner monitoring plan and share with the Senior BGCM and program coordinator for review and compile issues identified during monitoring and ensure corrective action is taken on issued identified.
- Ensure proposed modifications on Partner are timely completed prepared partner agreement modification including budget details as initiated by PC/PM and submit to PC for discussion with partners and further processes.
- Coordinate preparation of financial analysis and submission of financial reports to project leads, donors, and other stakeholders.
- Ensure projects financial reports are timely prepared reviewed before submission to the donor and act on any feedback from the donor on the submitted financial report.
- Provide Project with detailed Monthly Expenditure Reports and initiate BVA discussions with the project manager, act on recommendations to address noted spending variations.
- Review grants and contracts Payable/Receivable balances for the project and ensure timely follow up with the donor on anticipated funding for the project.
- Review proposed budget amendments submitted by project manager/coordinator and prepare budget modification for submission to Management team for approval, Once approval and submission to Donor.
- Submit the approved modification with required DAB adjustments for uploading to PS to SSC and ensure all the changes are communicated to responsible officers.
Support the Accounts Coordinator on month end closure process, prepare of accruals and payroll journals.
- Act as a backup Finance Analysts for the CO in the absence of the CO Finance Analyst.
- Support the Accounts Coordinator in the review of the trial balance and ensure action is taken on outstanding issues identified during the review.
- Perform other duties as assigned by his/her supervisor.
- A Minimum of a bachelor’s degree in accounting /finance management and a full professional qualification such as ACCA, CPA, CIMA, ICSA etc. or its equivalent as a’ MUST’
- Master’s degree in a relevant qualification like accounting, Finance or an MBA (Focus on Finance or accounting) is added advantage.
- At least 5 years’ experience in grants, sub grants and budget management at similar level,
- Knowledge and experience with accounting software packages.
- Proficiency in Microsoft Office
- Experience in using accounting applications, Knowledge of People Soft software will of high advantage.
- Fluency in English and Kiswahili language (Verbal and written)
- Knowledge of Key donor’s regulations, compliances and reporting standards
- Strong financial analysis and budgeting skills
Only a letter of application and updated CV including names of at least 3 reputable referees from previous jobs (preferable line Managers) with reliable contacts should be sent by email to Human Resources Department TZAHumanResourcesDepartment@care.org by CoB, 25th June 2024 at 1700hrs. The applicants should clearly state the Job title applied for in the subject line of the email. Only shortlisted applicants will be contacted.
CARE is an equal opportunity employer promoting gender, equity and diversity. Female and people with disability candidates are strongly encouraged to apply. Our selection process reflects our commitment to the protection of children and vulnerable adults from abuse.
