HR Assistant (1 Position) at IOM

[Jamii Opportunities]

POST DESCRIPTION ​

I. POSITION INFORMATION
SVN	IOM/DAR/008/2022
Position title	HR Assistant (1 Position)
Position grade	G4
Duty station	Dar es Salaam, United Republic of Tanzania
Type of Appointment & Durations	6 Months with possibility of extension
Job family	Resource Management Unit
Organizational unit	RMU
Reports directly to	Senior HR Assistant
Number of Direct Reports	None
II. ORGANIZATIONAL CONTEXT AND SCOPE
Under direct supervision of the Senior Human Resource Assistant in Dar es Salaam, administrative coordination with the Resource Management Officer and over supervision by the Chief of Mission, the following are the job responsibilities:
III. RESPONSIBILITIES AND ACCOUNTABILITIES
1. Assist in the recruitment process of the national staff for all units, coordinate with candidates to schedule interview time slots, assist to prepare the interview room for examinations/oral interviews. 2. Assist to obtain the reference checks forms for candidates before the interviews and follow up with referees when they delay in response. 3. Follow up with candidate on submitting the EOD (Entry on Duty) medical tests before candidate is on board. 4. Making sure HR files are well arranged and labelled for easy accessibility and in a neat order. 5. Prepare staff introduction letters e.g bank letter, passport letters, and collecting necessary signatures. 6. Collect manual fingerprint staff attendance from IT unit and compare with system records for any discrepancies. 7. Verify TA’s received from staff, collect signatures, and send back to the staff and make sure TA’s are filled in the relevant folders. 8. Receive/Handle and coordinate all incoming/outgoing calls via IOM Tanzania official phoneline and IOM Dar mailbox redirect to the responsible unit. 9. Stand by for the senior Human Resource Assistant in Dar es salaam especiallywhen she is absent due to annual leave, sick leave, or on STA duties. 10. Update staff details manually and, in the system, when required.

11. Perform other duties as may be assigned.
IV. REQUIRED QUALIFICATIONS AND EXPERIENCE
EDUCATION
• High School Diploma/Certificate in education, Human Resource/ Administration/Business Management, a social science discipline or related area is required, with 4 years of working experience. Or • University Degree with 2 years working experience in Education, administration/management, a social science discipline or related area is required.
EXPERIENCE
• Must be adept at problem-solving, including being able to identify issues and resolve programs in timely manner. • Highly computer literate and proficient in Microsoft Office packages. • Must possess strong interpersonal skills. • Must be able to communicate clearly, both written and orally, as to communicate with employees, and in group presentations and meetings. • Must be capable of working with confidential information. • Must be able to prioritize and plan work activities as to use time efficiently. • Must be organized, accurate, through and able to monitor work for quality. • Must be dependable, able to follow instructions, respond to management directions.
V. LANGUAGES
Required (specify the required knowledge)	Desirable
•Fluency in both English and Kiswahili, written and spoken, required.	•Working knowledge of French and/or Kirundi advantageous.
VI. COMPETENCIES[1]

The incumbent is expected to demonstrate the following values and competencies: Values – all IOM staff members must abide by and demonstrate these three values: • Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible. • Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. • Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges. Core Competencies – behavioural indicators level 1 • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. • Delivering results produces and delivers quality results in a serviceoriented and timely manner; is action oriented and committed to achieving agreed outcomes. • Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate. • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work. • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

SIGNATURES:

1ST LEVEL SUPERVISOR DATE 2ND LEVEL SUPERVISOR DATE

Other:
Qualified persons with disabilities are encouraged to apply for UN vacancies and are protected from discrimination during all stages of employment.
Females with qualifications are encouraged to apply.

No fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training, or other fee). IOM does not request any information related to bank accounts.

HOW TO APPLY:
Interested candidates should fill in the PH form, submit CV’s and cover letter indicating Vacancy Notice number with 3 professional references and contacts to email address: tzvacancy@iom.int

The vacancy is open for Internal & External candidates, Tanzanian national only.
Only e-mail applications will be considered.

The deadline for submitting the application is 20 March 2022.