temporary receptionist

The Swiss Cooperation office (COOF) is implementing the development cooperation program of the government of Switzerland in Tanzania. The goal of Swiss Cooperation’s program is to contribute to Tanzania’s efforts to reduce poverty and improve the well-being of Tanzanians in a sustainable and equitable way.

The Swiss Cooperation office seeks a temporary receptionist for 4 to 5 months starting March 2011



Key Responsibilities

Reception

• In charge of COOF hospitality

• Receive COOF visitors

• Handle in-and-out going calls

• Handle planning of drivers

• First contact for any queries

• In charge of conference rooms reser-vation



Secretarial tasks

• Handle and distribute incoming email messages

• Handle incoming mail by opening , registering and forwarding

• Assist on administrative duties (bind-ing, photocopy scanning etc

• Follow up subscription of newspaper and check conformity bill







• Prepare PRO6 for excise duty



• Follow up the reception of flowers and check conformity of the bill of the flower suppliers prior to settlement





Qualifications & Working Experiences

 CCSE/ A Levels certificate.

 Certificate in Secretarial studies, Office

Management or equivalent.

 At least 1-2 years experience as a recep-tionist in an office setting.

 Knowledge of administrative and clerical procedures including computer skills.

 Good communication skills both written and verbal in English and Kiswahili

 Ability to work independently in a complex and dynamic organisational setting,







What we offer: A challenging job in a small and highly motivated, professional team; .

Application: If you fulfil those requirements , we welcome your application to: Swiss Cooperation Office; Embassy of Switzerland; HR Advisor ; 79, Kinondoni Road; P.O.Box 23371; Dar es Salaam or by e-mail to: daressalaam@sdc.net